In the journey towards more sustainable events, the focus often turns to the power an event is using and how to make the event more energy efficient.
Power at events can be roughly split into three user groups – 1) stage lighting and sound requirements, 2) power for catering, bars, traders and refrigeration, and 3) site lighting, amenities and facilities.
There’s more to an energy efficient event than just using LED lights and remembering to turn off equipment.
Looking to kitchens and bars for example, there are massive reductions to be realised if smart refrigeration planning is in place. For events with a lot of drinking, cooling beverages will be a major power impact. In temporary kitchens, anything with an element, such as fryers, bain maries, urns and electric ovens are massive power-pullers. Replacing with gas-fired equipment or the new combi-ovens will reduce the GHG impacts of kitchens at events.
In her research for the soon to be released 2nd edition of Sustainable Event Management: A Practical Guide, author and specialist event sustainability advisor Meegan Jones, has narrowed it down to 10 steps event producers should take when looking to reduce the energy impacts of their events, from design to delivery.
10 Steps to an Energy Efficient Event: How do you measure up?
1. Make a commitment
Formally commit to your intention of an energy efficient event. Include this in event policies. Resource it with time, knowledge and equipment.
2. Estimate Demand
Assess likely power demand, build a power profile for the event.
3. Pledge and Promise
Require detailed power estimates and equipment pledges by power users – stages, kitchens, bars, site.
4. Power Diet
Place power users on a power diet. Allocate power limits to each users. Monitor power consumption. Charge for excess consumption.
5. Energy Efficient Equipment and operations
Request, require choose and use the use off energy efficient equipment, lighting, sound and facilities. Don’t leave doors open for heating and cooling rooms and catering. Don’t leave lights on, over-charge batteries, over-filled water heating, equipment on overnight unnecessarily.
6. Replace Power Suckers
Replace energy intensive electric devices with gas-power, renewable energy or no-power options.
7. Right-size it
Don’t over-spec lighting, sound, catering equipment, power generators.
8. Right-site it
Configure the site plan to place power users and generator distribution to achieve maximum efficiency. Layout equipment in temporary facilities to reduce power lead lengths. Don’t place refrigeration equipment in full sun.
9. Switch it off
Plan for power downs. Look at ways equipment, lights, sound can be switched off. Distribute power on temporary power generators so they can be powered down completely, particularly overnight.
10. Check and Measure
Audit compliance to your plans in real-time on-site. Measure performance. Report results. Share learnings.
About the Book:
Written by a leader in the field, this book is a practical, step-by-step guide taking readers through the key aspects of how to identify, evaluate and manage event sustainability issues and impacts – for events of any style and scale, anywhere in the world.
The product of tried-and-tested methods, coverage includes numerous examples and case studies from across the world, such as Boom (Portugal), Bonnaroo (USA), Hurricane (Germany), and Glastonbury (UK) Festivals. Readers are provided with checklists for action and tools for measuring performance.
This updated second edition includes a detailed review of the new international standard ISO 20121 Event Sustainability Management Systems along with other recent standards and certifications. It expands detail on measuring and reporting event sustainability performance outcomes with explanation of the Global Reporting Initiative Event Organizers Sector Supplement performance indicators.
This is the indispensable one-stop guide for event professionals and event management students who want to adjust their thinking and planning decisions towards sustainability, and who need a powerful, easy to use collection of tools to deliver events sustainably.
Meegan Jones is an event professional, trainer, consultant and writer focusing her work developing sustainable management solutions for live events.